ASSET INVENTORY
Every asset. Tracked, serviced, and documented.
Every asset in your building tracked by QR code — serial number, service history, warranty status, and next maintenance date. Never miss a compliance check or replacement deadline again.
HOW IT WORKS
Every asset tagged, tracked, and always up to date.
Asset is tagged
A QR code label is attached to every asset — HVAC units, BIBO filters, geysers, appliances, access control panels, and more.
Details are recorded
Serial number, model, supplier, purchase date, warranty period, and service intervals are captured and linked to the asset record.
Service history builds
Every service, repair, and replacement is logged against the asset automatically — building a complete history from day one.
Alerts keep you ahead
Service due dates trigger automatic reminders. You’ll never miss a filter change, compliance check, or warranty expiry again.
WHAT GETS TRACKED
Every asset that matters to your building.
HVAC and climate
Air conditioning units, ventilation systems, heat pumps — service intervals tracked, next service date always visible.
Water and plumbing
BIBO water filters, geysers, pumps — filter change cycles tracked automatically so stock is always ordered in time.
Electrical systems
DB boards, UPS units, generators, emergency lighting — compliance certificates linked directly to the asset record.
Security equipment
CCTV cameras, access control panels, alarm systems, electric fencing — all tracked alongside your Security SLA coverage.
Appliances
Dishwashers, fridges, microwaves, washing machines — warranty periods and service histories maintained per unit.
Building fabric
Roof, waterproofing, electric fencing, gates, and structural elements — inspection records and compliance documentation stored per asset.
REAL WORLD EXAMPLE
How asset tracking saves money — the BIBO filter story.
Without asset tracking, a BIBO water filter sits idle for weeks while a purchase order is processed — the unit is out of service, staff are frustrated, and a technician callout is needed just to change a filter. With In A Nutshell’s asset inventory system, every BIBO unit has its own QR code. The system knows the filter change cycle, the stock level on hand, and the next due date. When a filter change is coming up, a planned maintenance job is automatically created — the filter is ordered in advance, the technician arrives with the right part, and the unit is never out of service.
Zero
Unplanned filter change callouts
Always
Stock on hand before service is due
Full
Service history for every unit
COMMON QUESTIONS
Questions about asset inventory.
No special hardware is required. Each asset gets a printed QR code label — a small, durable sticker attached directly to the unit. Scanning it with any smartphone opens the asset record instantly. No scanners, no readers, no additional equipment needed.
When an asset is assessed as beyond economical repair, we produce a Beyond-SLA report — a full procurement advisory document comparing replacement options and costs from current and alternative suppliers. You approve the spend before any work proceeds. The old asset record is archived and a new one is created for the replacement unit
Yes. If you have an existing asset register in any format — spreadsheet, PDF, or previous system export — we can import and clean the data during onboarding. We’ll identify gaps, flag missing service histories, and get every asset properly tagged and tracked from day one.
You and your team access your full asset register through your dedicated client portal — available 24/7. You can see every asset, its service history, warranty status, and next maintenance date. In A Nutshell manages the data; you have full read access at any time.
READY TO GET STARTED?
Ready to put every asset in your building on the map?
Every asset tagged, tracked, and documented from day one. Never miss a service date, warranty expiry, or compliance check again.
Or email john@inanutshell.co.za — response within 4 business hours.